DTM EXHIBIT INFORMATION

General Information

You must be registered for Festival to participate in the Region II Exhibit.

You must register for the Exhibit online using the DTM EXHIBIT REGISTRATION form.

For guaranteed space, please register for the exhibit by December 28, 2009.

At festival registration, check in at the Design/Tech/Management table to receive your assigned exhibit space.

Exhibits must be set-up and taken down at the assigned load-in and strike times. It is expected that your work stay in place for the entire festival. Students who can not attend set-up must find a way to have their presentation set up in their absence, and those students that need to leave prior to the final strike must find a way to pre-arrange the removal and safe return of their design work. Work removed early will not be considered for awards.

Response sessions are planned at various intervals throughout the festival week. It is expected that you present your work at the assigned time and receive a response.

Although the Region II gallery space will be manned during the day and locked in the evening, exhibitors are responsible for the safeguarding of their own equipment. Region II is not responsible for damaged, lost or stolen displays.

All exhibits will be photographed for the KCACTF Region II archives and some images may be used on the Region II website. If you do not wish to have your work documented, please contact the Chair of Design and Technology directly.

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Response Process

Projects are evaluated on the basis of your exhibit display and your oral presentation.

Typical responses allow 3-5 minutes for the exhibitor to present their work. This is followed by a short question and answer period by a panel of respondents.

Presentations will be timed to assure equal time is given to each presenter.

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Exhibit Space

All scene, costume, lighting, make-up, technical direction and tech/craft entries will receive:

• Approx. 24 sq. ft. of pin-up space
• At least 3 sq. ft. of table space

All sound and stage management exhibits will receive:

• Approx. 16 sq. ft. of pin-up space
• At least 2 sq. ft. of table space

There will be table space and panels dedicated to Theatre Graphics.

Note:

Pin-up space may be in the form of a single panel or may be in an L-shape.

It is advised that you NOT mount the pieces of your presentation together on large boards as the shape of the displays may vary.

Remember to request music stands, power outlets, etc. under Special Considerations on your exhibit registration form.

Remember to bring push-pins and any other supplies necessary to set up your exhibit.

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Presentation Guidelines for Region II

When planning your display, be mindful that your work will be assessed on clarity of presentation as well as idea. Make sure that your presentation does not overwhelm the design work itself.  Remember that process, as well as product, should be presented. Please make sure that your work is clearly labeled with the production title and your name. To ensure impartial assessment, please keep the institution's name off of your work or mask it when necessary.

Designers are encouraged to mock-up their presentation prior to festival.

Suggested Materials by discipline are given at www.kcactf.org .

Below are suggestions from our region.   Please note that if you are selected to attend the national festival, you should closely follow the guidelines given at www.kcactf.org.

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Scene Design

•  Design approach statement, typed.

•  Visual materials which serve to show research.

•  Preliminary sketches.

•  Photographic images and any other sources of inspiration which demonstrate the designers' process.

•  Ground plan in scale.

•  Sectional drawings in scale.

•  Plans in Blue-line or equivalent, 1/4" = 1'0" or 1/2"=1'0" recommended.

•  Color sketches of the setting in a medium of the designer's choice.

•  Model, built in suitable scale for shipping and exhibition.

•  Production Photos.

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Costume Design

•  Design approach statement, typed.

•  Visual materials which serve to show research.

•  Preliminary sketches.

•  Photographic images and any other sources of inspiration which demonstrate the designers' process.

•  Costume renderings with costume swatches attached.

•  For productions requiring more than 12 costumes, the designer should include a graphic color scheme showing the palette for the entire production.

•  Production Photos.

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Lighting Design

•  Design approach statement, typed.

•  Visual materials which serve to show research.

•  Preliminary sketches.

•  Photographic images and any other sources of inspiration which demonstrate the designers' process.

•  Light plot and section in scale, 1/4" = 1'0" or 1/2"=1'0" recommended.

•  Color key (or any method of showing color choices).

•  Magic sheet and traditional paperwork (such as hook-up and instrument schedule).

•  Representative color photographs of the production should be labeled as to scene/locale. At least one photograph should illustrate the entire setting and its relationship to the stage and theatre space.

•  Sample production cue sheets should be accompanied with a description of the moments and looks desired.

•  Paint and fabric swatches should be provided to give a sense of the overall scenic and costume color and texture schemes.

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Make-up Design

•  Design approach statement, typed.

•  Visual materials which serve to show research.

•  Photographic images and any other sources of inspiration which demonstrate the designers' process.

•  One or two representative renderings of each character with the colors listed for each area, i.e. base, cheeks, eye shadow, lips, hair color, etc. (Makeup character worksheets may be used for renderings.)

•  Color photographs of the finished characters, at least one head shot and at least one waist shot, to show coordination between costume, makeup and hair.

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Sound Design

•  Design approach statement, typed.

•  Photographic images and any other sources of inspiration which demonstrate the designers' process.

•  Script w/cues and notes from meetings with the director.

•  Representative production photos showing the world for which the sound was created.

•  List sound choices with pertinent recording information, artists, recording dates
and background. If sound cues are engineered by the designer, explanation of
methods and types of equipment would be helpful for the respondents to understand the student's design process. NOTE: Process can be best documented by illustrating how cues were built. Samples of layering one effect upon another can easily communicate procedure.

•  Paperwork such as sound plot, board hook-up, speaker placement, etc., illustrating how the design was implemented is critical. All drawing and schedules should be prominently displayed.

•  Sound effects may have been recorded using any medium: CDs, minidiscs, etc.

•  Recommended playback for display purposes includes Discman type (CD), portable minidisc or small boom box players (CD or cassette tape) via headphones or with no more than two small external speakers. (These speakers must be driven by the headphone jack.) No racks will be permitted for display.  

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Stage Management

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Tech/Craft

•  Project approach statement, typed.

•  Visual materials which serve to show research.

•  Relevant process work.

•  Finished drawings or drafts.

•  Actual objects.

•  Production photos.

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Technical Direction

A TD pack should have tech drawings including:

•  technical ground plan

•  rear elevations

•  detail construction drawings

•  a complete estimate of materials with pricing

•  estimated timeline

•  break down of actual costs

•  actualized timeline

Other items would include:

•  design plates

•  copies of renderings

•  photos of completed production

•  construction photos (pictures showing how items of interest were assembled)

Do not forget the napkin drawings that show how you thought through the construction problems. The idea is to show the complete process including what did not go as planned. Students should be ready to explain why certain pieces were changed or cut from the show. The students should be able to demonstrate an ability to fulfill the designer's vision as it gets constrained by time, money and skills of work force.

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Theatre Graphics

All marketing tools including posters, web designs and brochures are welcome. Evidence of process and finished products are welcomed. Graphics will be responded to in a round table format.

Please note that work selected to move on to the National KCACTF Festival may need to be reformatted as to adhere to the National Guidelines. Please refer to the National Guidelines at www.kcactf.org for additional information. Please review the approach statements given as examples on the national site.

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