STage management

Stage Management Fellowship Interview and EXPO

Students will present a stage management project comprised of materials which clearly tell the story of the process, evolution, rehearsal, and realization of the project.

A team of theatre stage management respondents will serve as selection panelists and respond to the projects.

Eligibility

Only students who have stage managed a production for a school that has entered at least one show in either a participating, or associate KCACTF entry, from the 2024 calendar year, and are bona fide students in a college or university at the time of the KCACTF production response, are eligible.

For the purpose of the KCACTF Stage Management Fellowship, a bona fide student is:

  • an undergraduate student* registered for at least six semester, or equivalent, quarter hours;

  • or a graduate student* registered for at least three semesters, or equivalent quarter hours;

  • or a continuing part-time student* enrolled in a regular degree, or certificate program.

*Undergraduate, graduate, and continuing part-time students must be matriculating and pursuing a degree at the time of the KCACTF official response.

How to Participate

  1. Register for the Regional Festival.

  2. Fill out the DTM EXPO Registration Form before December 18th, 2024

  3. Submit a digital project presentation file (guidelines below) of your work before January 10th, 2025

    • The link for digital submission will be e-mailed after December 18th, 2024.

  4. Prepare Prompt Book and Supportive Materials before the Festival.

  5. Have the Fellowship Interview at the Festival.

  6. Present orally to the responders and receive feedback.

  7. Display your Prompt Book at the EXPO AFTER the interviews

    DTM EXPO Registration FormFestival 57 Registration Form

    Stage Management Fellowship Interview Guidelines

    Digital Presentation Slides Overview

    Create a presentation slides file with Google Slides or Microsoft PowerPoint or a presentation slides software. 

    All presentations will be limited to 12 slides.

    Materials for all areas should show the following:

    • Clarify the problem or subject being addressed

    • Paperwork appropriate to the project.  This may include selected call script, blocking notation, etc.

    • Representations of your organizational and communication skills, such as rehearsal and performance reports, schedules, calendars, etc.

    • Selected production photos.

    Slide 1: Title Page

    Please include:

    • student’s name (NO institution’s name)

    • student’s area of discipline

    • name of the production, including the playwright’s name. 

    • Please also include the names and disciplines of the other designers involved.

    • Please use an easy-to-read font. (e.g., Arial, Helvetica)

    • No smaller than 24 points font size.

    • Please do not include the name of your school on this or any supporting slides. 

    Slide 2: Production Concept and Summarized letter of Intent

    • Write several descriptive sentences that communicate the purpose, focus, and fundamental concept of the production.

    • A brief statement of your view of the “stage manager’s approach”

    • If you want to write a sentence, please make it short and precise.

    • The time, place, and setting (if applicable).

    • Please use an easy-to-read font. (e.g., Arial, Helvetica)

    • No smaller than 24 points font size.

    Slides 3-11 Selected Supportive Materials

    1. Selected Call script/blocking notation (3-4 pages as a PDF, Choose pages that show off your strongest work.) 
    2. Rehearsal & Performance Log
    3. Schedules and/or Calendar (including rehearsals, tech rehearsals, etc)
    4. Pre-show/post-show checklists, shift schedules, French scenes, etc.
    5. Forms, emails, communications, schedules, lists and plots. (NOT include personal cast/crew contact information)
    6. Selected Production photos

    Slide 12: Closing or Reflection

    • Please summarize your experience working on this project.

    • Choose one or two of the following questions to assist your thought process.

      • What did you learn about the art of your discipline from working on this project?

      • What did you learn about yourself as a theatre practitioner from working on this project?

      • How did working on this project play to your strengths and weaknesses?

      • Your future goals as a stage manager.

    How to submit shareable link

    The link to upload your presentation will be available and e-mailed after the December 18th registration deadline. 

    How to get the shareable link:

    Google Slides: 

    “File”> ”Share”> “Share with others”> Click the dropdown menu on General Access 

    > Select “ Anyone with the link” > Click “Copy Link” (You are ready to paste to the submission form!)

    Google Drive:

    Click the three vertical dots>”Share”>”Share”>”Click the dropdown menu on General Access 

    > Select “ Anyone with the link” > Click “Copy Link” (You are ready to paste to the submission form!)

    Microsoft PowerPoint:

    “File”>”Share”>”Share with People”> Click Gear Icon (Sharing Settings)>Select “Anyone” > Click 

    “Apply”> Click “Copy Link”  (You are ready to paste to the submission form!)

    Microsoft OneDrive:

    Click the three horizontal dots>”Share”>Click Gear Icon (Sharing Settings)>Select “Anyone” > Click 

    “Apply”> Click “Copy Link”  (You are ready to paste to the submission form!)

    Prompt Book (Supportive Materials)

    You need to prepare your production’s prompt book to present. 
    In your prompt book, you MUST have:
    1. A letter of intent (AKA cover letter, details below)
    2. Call script/blocking notation (3-4 pages as a PDF, Choose pages that show off your strongest work.) 
    3. Rehearsal & Performance Log
    4. Schedules and/or Calendar (including rehearsals, tech rehearsals, etc)
    5. Pre-show/post-show checklists, shift schedules, French scenes, etc.
    6. Forms, emails, communications, schedules, lists and plots. (NOT include personal cast/crew contact information)
    7. Production photos (Optional)
    8. Reflection (Optional, at the back of the prompt script.)

    This is in no way meant to be a definitive list. Choose elements that best articulate and document the conceptual approach, process, and the production.

    A letter of intent (AKA Cover Letter)

    A letter of intent (AKA Cover Letter) including:
    • Your name (NO institution’s name)
    • Event/play/piece title with playwright’s name
    • A brief statement of your view of the “stage manager’s approach” that includes the following information:
      • A brief statement about how you approach stage management.
      • Why you wish to participate in the regional festival.
      • Your future goals as a stage manager.

    TO DO: At the Festival

    1: Check in to the Festival at the Festival Registration Table

    2: Check in to the DTM Table and sign up for your interview time slot.

    3: Have the preliminary interview for the Fellowship.

    • If you are chosen as the finalist (6 people), you will receive an email for the Final Interview.

    4: Final Interview with the respondents if you are chosen.

    5: Display your Prompt Book at the EXPO AFTER the interviews. A pin-up or any presentation board space is not permitted.

    Student Volunteer Stage Managers Needed

    If you are interested in volunteering as a stage manager for the Festival, please submit the application form below.

    Application Form