STage management

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Stage Management Fellowship Interview and EXPO

There will be two rounds of interviews for the Fellowship.

Preliminary Round:

Students will have an interview with a respondent to present their stage management materials that clearly tell the story of the process, evolution, rehearsal, and realization of the project.

Note: After the interview, we request students to bring their prompt book to the EXPO designated space to share their work with the region for educational purposes.

 

Final Round:

6 finalists will be chosen and have an interview with two respondents the following day.

Note: if you are chosen as a finalist, please pick up your prompt book from the EXPO space for the interview and return it.

How to Participate

  1. Register for the Regional Festival.

  2. Fill out the DTM EXPO Registration Form before the Due 11:59 PM, Monday, December 15th, 2025.

  3. Submit a digital project presentation file (guidelines below) of your work before the Due Date 11:59 PM Monday, January 5th, 2026.

    • The link for digital submission will be emailed after December 15th.

  4. Prepare Prompt Book and Supportive Materials before the Festival.

  5. Have the Fellowship Interview at the Festival.

  6. Present orally to the responders and receive feedback.

  7. Display your Prompt Book at the EXPO AFTER the interviews.

    DTM EXPO REGISTRATION FORM

    Stage Management Fellowship Interview Guidelines

    Required Items:

    • A letter of intent (Submit it to the DTM Chair, not to the respondent)

    • A one-page resume (Submit it to the DTM Chair, not to the respondent)

    • Script/blocking sample (Prompt Book)

    • Production Photo collage

    Optional (recommended):

    • Schedules, calendars

    • Reports, forms, etc.

    Emphasize documentation of collaboration and leadership.

    Do not display the school’s name, but do include the names of collaborators.

    DIGITAL DISPLAY GUIDELINE

    Due 11:59 PM Mon, 01/05/2026

    Digital Display or Presentation Slides Overview

    Create a Digital Display as a single PDF file with 12 pages max or a presentation slide deck in Google Slides, Microsoft PowerPoint, Canva, or another presentation software. 

    All presentation slides will be limited to 12 slides.

    If you are making a one-page Digital Poster, the size should be 48″ x 48″ or smaller

    Materials for all areas should show the following:

    • Clarify the problem or subject being addressed

    • Paperwork appropriate to the project.  This may include selected call script, blocking notation, etc.

    • Representations of your organizational and communication skills, such as rehearsal and performance reports, schedules, calendars, etc.

    • Selected production photos.

    Slide/Page 1: Title Page

    Please include:

    • Student’s name (NO institution’s name)

    • Student’s area of discipline: Stage Management

    • Name of the production, including the playwright’s name. 

    • Please also include the names and disciplines of the production team members involved. 

    • If it is a poster, please consider using an easy-to-read font and a size larger than 24 points. (e.g., Arial, Helvetica)

    • Again, please do not include the name of your school on this or any supporting slides. 

    Slide/Page 2: Production Concept and Summarized letter of Intent

    • Event/play/piece title with playwright’s name
      • Please write several descriptive sentences that convey the production’s purpose, focus, and fundamental concept.
      • The time, place, and setting (if applicable).
      • A summarized version of your letter of intent or letter of intent here without your college’s name.

      • If it is a poster, please consider using an easy-to-read font and a size larger than 24 points. (e.g., Arial, Helvetica)

        Slides/Pages 3-11 Selected Supportive Materials

        1. Selected Call script/blocking notation (Choose pages that show off your strongest work.) 
        2. Production Photo Collage (Larger size photos are better than quantities) 

        Optional:

        1. Rehearsal & Performance Report
        2. Schedules and/or Calendar (including rehearsals, tech rehearsals, etc.)
        3. Pre-show/post-show checklists, shift schedules, French scenes, etc.
        4. Forms, emails, communications, schedules, lists, and plots. (NOT include personal cast/crew contact information)

        Slide/Page 12: Closing or Reflection

        Please summarize your experience working on this project.

        • Choose one or two of the following questions to support your work.

          • What did you learn about yourself as a theatre practitioner from working on this project?

            • What worked well, and what did not work well, and why,

          • How did working on this project reveal your strengths and weaknesses?

          • Your future goals as a stage manager

            • Refer to the Slide/Page 2 and answer “How do you apply this experience to future productions as a stage manager?”

        How to submit shareable link

        The link to upload your presentation will be available and e-mailed after the December 18th registration deadline. 

        How to get the shareable link:

        Google Slides: 

        “File”> ”Share”> “Share with others”> Click the dropdown menu on General Access 

        > Select “ Anyone with the link” > Click “Copy Link” (You are ready to paste to the submission form!)

        Google Drive:

        Click the three vertical dots>”Share”>”Share”>”Click the dropdown menu on General Access 

        > Select “ Anyone with the link” > Click “Copy Link” (You are ready to paste to the submission form!)

        Microsoft PowerPoint:

        “File”>”Share”>”Share with People”> Click Gear Icon (Sharing Settings)>Select “Anyone” > Click 

        “Apply”> Click “Copy Link”  (You are ready to paste to the submission form!)

        Microsoft OneDrive:

        Click the three horizontal dots>”Share”>Click Gear Icon (Sharing Settings)>Select “Anyone” > Click 

        “Apply”> Click “Copy Link”  (You are ready to paste to the submission form!)

        2 Required items for the regional DTM Chair

        Due 11:59 PM Tue 01/13/2026

        A letter of intent -Submit it to DTM Chair

        A letter of intent, written solely by the student, including:

        • A short commentary on the stage manager’s “approach statement”

          • A brief statement about why the student believes they may gain a positive experience by participating in the regional festival

        • Their intention is to practice stage management in the future.

        A one-page résumé -Submit it to DTM Chair

        Theatre résumé is a One-page list of your significant theatrical experience (Name, Disciplinary (Stage Management), Contact information, stage roles, production positions, training, eduction, etc.).

        Examples:

        AEA Stage Manager-Travis Blackwell Resume

        Non-union Stage Manager-AMY ABRIGO Resume

         

        PHYSICAL PROMPT BOOK FOR INTERVIEW & EXPO

        Physical Prompt Book (Calling / Blocking Script with required materials)

        The prompt script should be the genuine book the student used during the actual production.

        It should NOT be beautified or improved after closing night, though materials should NOT include personal cast/crew contact information.

        Such information must be expunged. A sample of contact paperwork will be accepted in lieu of the original.

        Required Materials in the book:

        1. Title Page

        Please include:

        • Student’s name (NO institution’s name)
        • Student’s area of discipline: Stage Management
        • Name of the production, including the playwright’s name.
        • Please also include the names and disciplines of the production team members involved.

        1. The “Blocking Script” and the “Calling Script” are as one or more books, with blocking and cue-calling notation.

        2. Selected Production Photos as a Collage.

        Optional Materials in the book:

        1. Rehearsal and performance reports, as presented to the production/design team.

        2. Schedules, including rehearsals, tech rehearsals, etc.

        3. Pre-show/post-show checklists, shift schedules, scene breakdowns, etc.

        4. Forms, schedules, lists, and plots.

        5. Important/necessary emails and communications (hide all personal contact information & the school’s name).

        6. Reflection (at the back of the prompt script).

        Note:

        • Please emphasize documentation of collaboration and leadership.
        • All the above materials should be the bona fide working versions, created and used during the actual production process.
        • Prompt scripts will be exhibited as part of the regional “Design Expo.” Stage managers, unlike their design counterparts, do NOT prepare a display along with their prompt scripts.
        • The prompt books will be available to respondents AFTER the interview and to festival attendees for review.
        • If the production is an official “Invited Festival Production” at the regional festival, a photocopy of that production’s prompt script may be substituted for the original, along with an explanatory sign, at the stage manager’s discretion.

        PREP FOR THE INTERVIEW & EXPO

        Before the festival

        • Prepare the physical prompt book.

          • Please make sure you have all the required materials

        • Plan how to show your prompt book and share your work with an “Elevation Pitch” style.

          • An Elevator Pitch is a personal and intentional introduction to one’s work.

            • Usually within 3 minutes, but for the Regional SM interview, you may take longer.

          • This pitch may include

            1. Introduction: Your Name,  Title of the production, Playwright’s name. PLEASE DO NOT MENTION YOUR SCHOOL’S NAME.

            2. A brief explanation of the project and its context (play genre, musical, dance, opera, devised, etc.)

            3. The core concept or critical questions that guided the work/project.

            4. Introduce selected cues to highlight your work. (3 significant cues are recommended)

            5. Examples of production paperwork to show your organizational skills. (Blocking notations, contact sheets without personal contact information, schedules, reports, etc.)

            6. Reflections on leadership challenges or interpersonal navigation

            7. Evidence of adaptability and pre-emptive problem-solving

        Please consider practicing the interview with your peers or with a faculty member or mentor at your institution.

        At the Festival

        1: Check in to the Festival at the Festival Registration Table

        2: Check in to the DTM Table and sign up for your interview time slot.

        3: Have the preliminary interview for the Fellowship.

        • If you are chosen as one of the finalists (6 people), you will receive an email for the Final Interview.

        4: Final Interview with the respondents if you are chosen.

        5: Display your Prompt Book at the EXPO AFTER the interviews. A pin-up or any presentation board space is not permitted.

        Note:

        Although the Region II gallery space will be secured during the day, exhibitors are responsible for the safeguarding of their own equipment.

        Region II is not responsible for damaged, lost, or stolen displays.

        All exhibits will be photographed for the KCACTF Region II archives and some images may be used on the Region II website.

        If you do not wish to have your work documented, please contact the Chair of Design and Technology directly.

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